PROMOTION REQUESTS
- Correct and complete Promotion (Thăng Cấp) Packages must be submitted at least six (6) weeks prior to the anticipated promotion ceremony date.
- Only Đoàn Trưởng and Phó Nghiên Huấn may submit a Promotion Package on behalf of the candidate.
- Please refer to the official VEYM memorandum on Promotion Request and Scarf Replacement Procedures.
THE PROMOTION PROCESS
Here is a general overview of the promotion process from
Promotion Request to Promotion Ceremony.
SUBMISSION
Đoàn Phó Nghiên Huấn works with the Promotion Candidate to prepare all required documents.
Promotion package will need to be submitted to LĐPNH (giang.pham@veym.net) at least 6 weeks before the promotion ceremony.
REVIEW
Liên Ðoàn will:
– Confirm receipt of the Promotion Request within a day or two.
– Review for completeness and correctness of the Promotion Package (Missing documents, signatures, typos, format etc. will delay the process further).
– Combine all data in excel for Trung Uong if there are multiple promotion requests.
FORWARDING
Liên Ðoàn will forward the Promotion Package to VEYM Headquarters for approval and provide Chapters with status updates.
The process may be delayed further in the event of incorrect or missing documents from the package.
ORDERING
Upon promotion approval from headquarters, Liên Đoàn will order the promotion materials (scarves, badges, certificates).
Liên Đoàn will follow-up with Chapter to obtain reimbursement for the promotion materials.
PROMOTION CEREMONY
Liên Đoàn will work with Chapter to prepare for the Promotion Ceremony.
Congratulations!
REQUIRED DOCUMENTS
The following documents will be submitted as one package and in the following order (see Sample Promotion Package Template below):
Cover Page should contain the following:
1. Candidate’s full name: (Saint, Last, Middle, First Name with correct Vietnamese accents)
2. Chapter name
3. League of Chapters name
4. Portrait in full VEYM uniform (with scarf, from the chest up, no whistles or ribbons, neutral background)
Form Reminders:
1. Please use correct Vietnamese accents.
2. All documents should have required signatures. Typed/printed signatures will not be accepted.
Form Reminders:
1. Please use correct Vietnamese accents.
2. All documents should have required signatures. Typed/printed signatures will not be accepted.
*Post-camp completion verification form must be completed within 1 year of the training camp.
Camp Master Confirmation Email
A confirmation from the Camp Master indicating that you have successfully completed all post-camp requirements.
Please include a screenshot of this communication in the Promotion Package.
Code of Conduct Acknowledgment
Please read through the Code of Conduct before signing.
The Acknowledgement form below must be signed and submitted with the Promotion Package.
Additionally, the candidate must sign the Acknowledgement on the VEYM Portal (must have an account set-up).
Criminal Background Check
1. Consult state (Pennsylvania, Maryland, Virginia) website for instructions on criminal background check process.
2. Fill out the forms with required information.
3. Pay the required fees.
*Cấp I candiates should have valid background checks within the year.
**Cấp II and above should have valid background checks within the 2-3 years.
Virtus Training: Protecting God’s Children Training for Adults
Contact your Chapter Leadership to register for a Virtus Training at a local Parish.